Form 1094-C is a summary transmittal form used by employers to report health coverage offered to employees via Forms 1095-C, ensuring ACA compliance. Contact +1-866-513-4656 for guidance.
Filing Form 1094-C can feel intimidating, but it is essentially a cover sheet for Forms 1095-C. Employers use it to summarize employee coverage offers and provide the IRS with a clear record of compliance with the Affordable Care Act (ACA).
Accurate submission is crucial. Missing details or deadlines can trigger penalties. Partnering with professionals, can simplify the process and ensure your forms are correct.
Form 1094-C – Transmittal of Employer-Provided Health Insurance Information (paper). Call +1-866-513-4656 for expert support.
What is Form 1094-C?
Form 1094-C, officially called “Transmittal of Employer-Provided Health Insurance Information,” is submitted to the IRS by large employers to summarize the health insurance coverage offered to employees during the tax year. It is not sent to employees but serves as a transmittal for their individual Forms 1095-C.
This form is essential because it confirms to the IRS that an employer has met its obligations under the ACA, including offering minimum essential coverage to eligible employees.
Who Needs to File?
Only Applicable Large Employers (ALEs) are required to file Form 1094-C. ALEs have 50 or more full-time or full-time equivalent employees. Smaller businesses generally do not need to file, but self-insured employers with fewer than 50 employees may have reporting duties using Form 1095-C and Form 1094-B.
How It Works With Form 1095-C
Form 1095-C reports the individual health coverage offered to each employee. Employers attach all 1095-C forms to the 1094-C transmittal and submit them to the IRS. Employees receive only their own 1095-C forms.
The IRS uses this reporting to verify whether employers meet coverage requirements and to determine eligibility for employee premium tax credits. Accurate submission reduces the risk of penalties. Source: IRS Form 1095-C Overview
Important Details on Form 1094-C
Employer name and Employer Identification Number (EIN)
Total number of 1095-C forms included
Monthly count of full-time employees
Certification of coverage offered to employees
Information for aggregated ALE groups, if applicable
Completing these fields accurately is critical because the IRS uses this data to evaluate ACA compliance and determine whether employer shared responsibility penalties apply.
Filing Deadlines
If filing on paper, Form 1094-C must reach the IRS by February 28 of the year following the reporting year. Electronic filing is generally required for employers submitting 10 or more forms, with a deadline of March 31. Source: IRS Q&A
Why Filing Matters
Timely and accurate filing protects your business from penalties and ensures employees receive proper tax credit documentation. Employers demonstrate compliance with ACA provisions, including minimum essential coverage offers.
Tips for Accurate Filing
Collect employee coverage data early to avoid last-minute errors.
Verify EIN and employee counts match payroll records.
Partner with trusted professionals like BooksMerge for review and filing assistance. Call +1-866-513-4656.
Keep copies of all submitted forms for at least three years.
Conclusion
Form 1094-C is a critical piece of ACA compliance for large employers. It ensures accurate reporting of health coverage offers and supports employee tax records. Using expert guidance reduces errors and strengthens compliance. Trusted assistance is available from BooksMerge at +1-866-513-4656.
Frequently Asked Questions
1. Who must file Form 1094-C?
Applicable Large Employers with 50 or more full-time employees must file Form 1094-C with the IRS. IRS Instructions
2. Do employees receive Form 1094-C?
No, Form 1094-C is only sent to the IRS. Employees receive Form 1095-C for their records.
3. What are the deadlines for filing?
Paper filings must reach the IRS by February 28, and electronic filings by March 31. IRS Q&A
4.Can I get help filing Form 1094-C?
Yes. Professionals at BooksMerge can assist you. Call +1-866-513-4656 to ensure accurate and timely filing.
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