Employers must file Form W-3 Transmittal of Wage and Tax Statements when submitting W-2 forms. Filing by February 02, 2026 ensures IRS and SSA compliance and helps avoid penalties.

Form W-3 Transmittal of Wage and Tax Statements Deadline Feb 02, 2026. Call +1-866-513-4656 for guidance and support.

What Is Form W-3?

Form W-3 is a summary transmittal form used by employers to submit all W-2 forms to the Social Security Administration (SSA). It consolidates total wages, taxes withheld, and the number of W-2 forms submitted, ensuring accurate reporting to both the IRS and SSA.

Key Details Included on Form W-3

1. Total wages, tips, and other compensation

2. Total federal income tax withheld

3. Total Social Security and Medicare wages and taxes

4. Total state and local taxes withheld (if applicable)

5. Number of W-2 forms being transmitted

Filing Deadlines

1. Deadline to File W-3: February 02, 2026

2. Tax Year Covered: 2025

Late or inaccurate W-3 filing can result in penalties and processing delays. Call +1-866-513-4656 for professional help to ensure accuracy and timely submission.

Step-by-Step Guide to Filing W-3

1. Collect Employee W-2 Forms – Verify all information is correct.

2. Complete Form W-3 – Sum totals for wages, taxes, and W-2 counts.

3. Submit to SSA – Choose electronic filing for faster processing and accuracy.

4. Retain Copies for Records – Keep W-3 and W-2s for at least four years for compliance.

1. IRS Form W-3 Instructions

2. TurboTax Business

3. QuickBooks Payroll

Risks of Missing the Deadline

1. IRS penalties for late or incorrect filing

2. Delays in employee W-2 processing

3. Potential SSA notices or audits

Tips for Accurate W-3 Filing

1. Double-check totals for wages and taxes

2. Verify each employee W-2 before submitting W-3

3. File early to prevent last-minute errors

4. Use payroll software to simplify calculations and e-filing

Final Takeaway

Filing your Form W-3 Transmittal of Wage and Tax Statements by February 02, 2026 ensures compliance, avoids penalties, and ensures smooth processing of employee W-2 forms.

Call +1-866-513-4656 to get expert assistance with W-3 filing and compliance.

FAQs

1. Who must file Form W-3?

Employers submitting one or more W-2 forms to the SSA must file Form W-3.

2. Can W-3 be submitted electronically?

Yes, electronic filing is faster, reduces errors, and is recommended by the IRS.

3. What happens if I file W-3 late?

Late filing may result in penalties and delays in W-2 processing. Call +1-866-513-4656 for guidance.

4. How long should I keep W-3 records?

Employers should keep W-3 and W-2 records for at least four years for compliance and audit purposes.